REGISTERED TEAMS
You’re In. Here’s What’s Next.
Your Road to Ballparks — everything coaches and parents need from the moment you register to the moment you walk off the field on championship Friday. Schedules, hotels, payments, add-ons, sample weeks, and the people you can call when you have a question.
ROAD TO BALLPARKS
Four phases. One unforgettable week.
From the day your deposit lands to the day you check in — here’s the timeline most teams follow.
Phase 01 · 1+ Months Out
Lock the roster, book the travel.
Confirm your 14-player roster in EventConnect. Coaches finalize the 4-coach list. Book hotels through HousingConnect if your team is 75+ miles away (8 room-nights minimum). Confirm flight or drive plans.
Phase 02 · 2 Weeks Out
Order add-ons and trading cards.
Browse the EventConnect add-on catalog: Family Feast tickets, photography packages, trading cards, linen tiers, SDC/White Water tickets. Trading-card art deadlines hit two weeks before tournament week.
Phase 03 · Week Of
Packing list. Game schedule. Final balance.
Schedules post to EventConnect about a week out. Final balance due per your payment plan. Check the packing list (cleats, helmets, gloves, water bottles, sunblock, the small stuff). Coaches confirm pin trading inventory if you brought your own.
Phase 04 · Arrival Day
Check in. Drop bags. Lockers waiting.
Pull up to the campus, hospitality checks your team in, hands over suite keys. Players walk to their suite — custom jerseys and hats already hung in pro-style lockers with their names on them. Opening ceremonies that night under the lights.
Need a full packing list? Sample schedule PDFs and a printable team packing list are inside EventConnect under your team’s dashboard. Call (417) 464-6333 if anything’s unclear.
EVENTCONNECT
Your team dashboard. Schedules. Hotels. Payments.
Everything operational lives in EventConnect — your registration platform. Sign in to your team account to manage rosters, view schedules, book housing, and pay balances.
Step 01
Register your team
Pick your tournament, lock in your age group, and reserve your spot with the $1,000 deposit. Confirmation email goes to the head coach. Your EventConnect team dashboard opens up the moment registration clears.
Step 02
Make your roster & invite the team
Add players inside your dashboard. EventConnect emails each family directly — they fill in profiles, sizes, and emergency contacts on their own. Coaches don’t chase down forms.
Step 03
Book accommodations
Hotels through HousingConnect, vacation rentals through Thousand Hills, all surfaced inside your dashboard. Single checkout, same payment plan as the tournament balance — no separate cancellation policies to track.
Step 04
Custom jerseys & add-ons
Design your custom jerseys and hats with Triton. Order trading cards, photography packages, Family Feast tickets, theme-park tickets, and team merch — all from the same dashboard, all on one bill.
HOW-TO VIDEOS
Short videos for the most common tasks.
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How to look up your schedule
Walk-through: log in, find your team, filter by date and field.
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How to book hotel rooms
Walk-through: HousingConnect, room blocks, 8-night minimum, payment.
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How to make a payment
Walk-through: payment plan, due dates, split payments across coaches.
ROSTER
Invite the team. Families do the rest.
Coaches don’t chase down forms. Add each family’s email and EventConnect sends parents a direct invite to enroll their player. Once everyone’s in, you’re ready for the next step.
Step 01
Coach builds the invite list
Open the Roster tab in your EventConnect dashboard. Add a row for each player — name and a parent’s email is all you need to send the invite.
Step 02
EventConnect emails each family
Parents get an email with a secure enrollment link. One email per player. Re-send from the dashboard if anyone misses it.
Step 03
Parents enroll their player
Each family fills in the player profile — date of birth, jersey number, position, sizes, emergency contact, and waivers — directly through the link. Coach sees the green checkmark as each one comes in.
Step 04
Move on to the next step
Once every player is enrolled, the roster’s ready. Coach gets a confirmation email and the dashboard advances you to accommodations.
FAMILY LODGING
Players sleep in suites. Where do parents stay?
Two great options: the brand-new Element Hotel right next door to campus, and Thousand Hills Vacations rentals (cabins, golf-course villas, lakefront homes) through our API partnership.
BOOKING PROCESS
All four options book through EventConnect.
Step 01
Search dates
Inside your EC team dashboard, the Thousand Hills API surfaces all available units for your tournament week. Filter by bedroom count, distance, amenities.
Step 02
Book + pay
Single checkout. Same payment plan as your tournament balance. No separate Vrbo/Airbnb account, no separate cancellation policy to track.
Step 03
Drive over
Confirmation, address, gate code, parking instructions all sit in EC. Drive in, find the spot, walk to the field.
CUSTOM JERSEYS & HATS
Design your custom jerseys and hats with Triton.
Every team at a weeklong tournament gets custom-designed jerseys and hats — included in the tournament package. We partner with Triton to handle the design, production, and delivery. Jerseys and hats are waiting in the team suite Saturday afternoon when you arrive. Players take them home.
What’s customizable.
Team name & lettering. Front and back. Pick your team name, mascot, or city callout.
Player names & numbers. Above the jersey number. Numbers on the front and back. Pulled from the locked roster.
Team colors. Pick a primary, secondary, and accent. Triton’s catalog covers most MLB-style schemes.
Logo or crest. Upload your team logo at high resolution, or pick from Triton’s stock baseball-club marks.
Matching hats. Embroidered with your logo or wordmark. Shipped with the jerseys.
HOW IT WORKS
From design to suite in four steps.
Step 01
Start the design
From your EC team dashboard, open Triton Designer. Pick a base template, choose colors, drop in your team name.
Step 02
Upload logo + roster
Upload your logo (PNG/SVG). Player names and numbers pull from your locked roster automatically — Triton lays them out on the jersey back.
Step 03
Confirm sizes
Coaches collect sizes from each family. Triton offers Youth XS – Adult XL across the line. Final size sheet goes in with the design.
Step 04
Picked up at the suite
Triton ships the order directly to the campus. Hospitality hangs jerseys in pro-style lockers and stacks hats on the shelf above before your team arrives.
Design deadline: Triton needs the final design + size sheet two weeks before your tournament — same window as roster lock. Late submissions can still go through, but at expedited shipping cost. Start your design in EventConnect →
PLAYER TRADING CARDS
MLB-style cards. Your kid’s face on the front.
Professional design. Real photo. Your player’s name, position, season stats. Players trade them all week. Families keep them forever.
How it works
Upload your player’s photo (or use a tournament-day shot from BPoA Photography).
Fill in name, jersey number, position, and a one-line stat or quote.
Pick a pack tier — number of cards determines how many your player can trade with friends, family, and other teams.
Cards print and arrive bundled at the campus on tournament check-in day.
Order deadlines hit two weeks before your tournament. Late orders may not arrive in time for trading.
PHOTOGRAPHY
Professional photography all week, all over the campus.
A team of staff photographers covers every field, every Skills Competition, every Home Run Derby swing, Opening Ceremonies, and championship Friday. Action shots, posed team photos, locker-room reveals, and Media Day headshots — uploaded to a private team gallery as the week unfolds.
What’s included.
Action photography. Every game, every field. Posted to your team gallery within 24 hours.
Team & individual portraits. Studio-style portraits on Media Day. Posed team photo on the main field.
Opening Ceremonies + Home Run Derby. Marquee-moment coverage — your player on the big field.
Championship coverage. Trophy presentation, family-on-the-field, and the moment.
Order any time during the week. The gallery goes live Sunday — pick the package after you see the early shots. Photos from Skills, Home Run Derby, and championship Friday upload through the weekend after.
TOURNAMENT ADD-ONS
Make the week your own.
Browse what’s available in EventConnect. Order through your team dashboard — no separate cart, no separate checkout.
Full add-on catalog (with current pricing) lives inside your EventConnect team dashboard. Browse, add to cart, pay through the same plan you use for tournament balance.
TRAVEL
Fly into an airport less than an hour away.
SGF is 45 minutes from campus. STL is the major-hub backup. Most teams fly in, pick up a rental, and they’re parking at the field by lunch.
Closest Airport · 45 min from campus
SGF · Springfield-Branson National
The everyday choice. Direct flights from Dallas, Atlanta, Denver, Chicago, Houston, Charlotte, Nashville. Rental cars on-site. 45-minute drive south on US-65 to the campus.
Major Hub · 3 hr 15 min from campus
STL · St. Louis Lambert International
The hub option if SGF connections don’t work. More direct flights from coast cities. ~3-hour drive south to Branson.
Driving in? Coach buses and team vans park free on campus during tournament week. Campus address: 1000 Pat Nash Drive, Branson MO 65616.
PLAN YOUR WEEK
Plan your week.
Sample weeks below — the games, the Branson activities, the meals. Plus three things every family wants before they pack: the full attractions portal, the discount boat rental, and discounted theme park tickets.
Sample 01 · Weeklong (Sat → Fri)
Memorial Day Classic family week
Sat: Arrive 1pm, check in, hang jerseys. Opening ceremonies 7pm.
Sun: Skills competitions 10am. Pool play Game 1 (Brooklyn) 2pm. Family dinner at Double Play Cafe.
Mon: Pool play Games 2 + 3 (Boston, St. Louis). Pool time at Element Hotel after the second game.
Tue: Pool play Games 4 + 5 (Kansas City, Chicago). Mid-week Family Feast 6pm.
Wed: Pool play Game 6 + Home Run Derby (Wed night, lights up).
Thu: Off-day — Silver Dollar City all day. Dinner at Florentina’s.
Fri: Bracket play. Championship under the lights.
Sample 02 · 4-Day Format (Fri → Mon)
Memorial Day Classic weekend
Fri: Arrive 11am. Check in. Home Run Derby 6pm under the lights.
Sat: Pool Games 1 + 2 (St. Louis, Chicago). Lunch at Bullpen concessions. Family dinner at Black Oak Grill.
Sun: Pool Games 3 + 4 (Boston, Brooklyn). Afternoon trip to Table Rock Lake — paddleboards.
Mon (Memorial Day): Bracket play morning. Semis afternoon. Championship under the lights 7pm.
BEFORE YOU PACK
Three things every family books ahead.
FAQ
Questions teams ask the week before.
The fast answers. For anything not covered, the hospitality line is (417) 464-6333.
- When do schedules post?
- What’s the roster maximum?
- Do we have to book the hotel through BPoA?
- When are payments due?
- What’s the cancellation policy?
- Can we bring our own food and drink?
- What time does check-in start?
- What should we pack?
- Is there a dress code?
- Can we bring pets?
- How does pin trading work?
- Who do we call during tournament week?
GUEST SERVICES
Concierge service for every team.
Two dedicated team-concierge staff on campus for every tournament week — answering questions, making reservations, fixing the things that come up. Plus the 24-hour hospitality desk.
Team Concierge
Heidi
Lead concierge. Restaurant reservations, lake activities, off-day planning, special-occasion arrangements. The person every returning coach asks for by name.
Team Concierge
Kiara
Family-side concierge. Sibling activity planning, photography questions, trading-card last-minutes, the I-forgot-something errand list. Knows every family by Tuesday.
Phone · 24h Tournament Week
(417) 464-6333
Main line. Hospitality. Operations. Coach questions. Family questions. The fastest way to reach us during tournament week.
Email · 1-Business-Day
info@ballparksofamerica.com
For non-urgent questions — schedule changes, add-on orders, payment plan adjustments. We reply within one business day.
On Campus · Hospitality Desk
1000 Pat Nash Drive, Branson MO
Walk up to the hospitality desk during tournament week. Lost keys, suite issues, packing list questions, where-do-I-go questions. We’ve got someone there.
For EventConnect platform issues (login, payments, registration), use the EC chat support inside the app. For BPoA-specific questions (fields, weather, hospitality, suites), call us first.